A. OVERRIDING OBJECTIVE

1.1   The overriding objective of this Directive on Public Information (Directive) is to establish procedures designed to ensure that the Policy on Public Information (PPI) of the Asian Infrastructure Investment Bank (Bank) is effectively and efficiently implemented. The implementation and interpretation of this Directive shall seek to give effect to this overriding objective.

B. PROCEDURES FOR PUBLIC DISCLOSURE OF INFORMATION

2.1   The triggers for the disclosure of certain information For purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. by the Bank are set forth in the Annex to this Directive, which provides a list of the documents that are proactively disclosed.

2.2   Exercising the delegated authority of the President, the Director General of the Bank’s Communications Department (DG COM) shall be primarily responsible for implementing the proactive disclosure of information For purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. by the Bank, with inputs from other Business Units, as defined in the Directive on Business Continuity within their respective areas of responsibility, in accordance with the PPI. All Bank Personnel shall cooperate with the DG COM in this regard. The DG COM shall also prepare and submit to the President, advised by the Executive Committee, a draft of the PPI Quarterly Report described in Section 12 of the PPI. In circumstances of the legitimate interests protected by the PPI being finely balanced, the DG COM shall be assisted by a Working Group including representatives of the President’s Office and Policy and Strategy and Investment Operations Vice Presidencies. The Working Group shall take decisions based upon consensus. If consensus cannot be reached among the members, the matter shall be finally decided by the DG COM.

2.3   Management Committees may, in consultation with the DG COM, recommend to the President to override an exception to the PPI’s disclosure requirements (i.e., Positive Override) and override the proactive disclosure requirements (i.e., Negative Override). Upon such recommendation, the President shall decide whether to approve a proposed Positive Override and shall recommend to the Board of Directors (BOD) whether or not to approve a proposed Negative Override.

C. PROCEDURE FOR REQUEST FOR INFORMATION

3.1   Each initial request to the Bank by an external party for disclosure of information For purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. shall be submitted to the Communications Department through the Bank’s website via an electronic request form. Any other request to the Bank does not constitute a valid request for this purpose. The request shall indicate with reasonable specificity the information For purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. that is being sought to enable the Bank to locate the information For purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format.. Requests shall be submitted in English.

3.2   Responses by the Bank, including information For purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. the Bank decides to disclose, shall be transmitted to the requesterAny person or organization that requests for information from AIIB through the appropriate channel via AIIB’s electronic request form, by mail or via email. in the same format as the request unless the requesterAny person or organization that requests for information from AIIB through the appropriate channel via AIIB’s electronic request form, by mail or via email. stipulates a different format in the request.

3.3   The Bank shall: (a) acknowledge receipt of the initial request not later than five Working DaysFor purposes of the PPI, a working day is one when AIIB’s headquarters are open for business (does not include weekends and AIIB’s official holidays). (as defined below) following its receipt of the request; (b) decide whether or not to grant the request not later than 30 Working DaysFor purposes of the PPI, a working day is one when AIIB’s headquarters are open for business (does not include weekends and AIIB’s official holidays). following its receipt of the request or, if a delay is expected, provide an explanation within this 30 Working DayFor purposes of the PPI, a working day is one when AIIB’s headquarters are open for business (does not include weekends and AIIB’s official holidays). period; and (c) if the DG COM decides that the informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. requested cannot be disclosed under the PPI, the requesterAny person or organization that requests for information from AIIB through the appropriate channel via AIIB’s electronic request form, by mail or via email. will be provided an explanation for the decision. For purposes of this Directive, a Working DayFor purposes of the PPI, a working day is one when AIIB’s headquarters are open for business (does not include weekends and AIIB’s official holidays). is a day when the Bank’s headquarters are open for business; it does not include weekend days or the Bank’s official holidays.

3.4   When considering requests for the disclosure of informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format., the Bank shall at all times take into account the Governing Principles and Exceptions to Disclosure Requirements provided under the PPI.

3.5   InformationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. shared with the Bank originating from a third party and classified as “Official Use Only” or “Restricted” or “Strictly Confidential” in accordance with the Directive on the Information Classification System or provided by a third party on the understanding of confidentiality, is not disclosed without the consent of the party providing the informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format.. However, if such informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. is already in the public domain or if the Bank has previously publicly disclosed such informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format., a request for disclosure shall be granted. If, upon the application of the PPI, the DG COM determines that such information should nevertheless be disclosed by the Bank in accordance with the PPI’s Governing Principles, the DG COM shall consult with the relevant Manager as well as with originator of such informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format.. The DG COM shall seek the agreement of the originator to disclose. If agreement to disclose is not forthcoming, the DG COM may refer this matter to a Working Group in accordance with Section 2.2 of this Directive.

3.6   The Bank shall not be required to comply with blanket requests, or with any request that would require the Bank to create, develop, or collate informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. or data that does not already exist or is not available in its records management system.

D. APPEAL MECHANISM

4.1   An external party whose initial request to the Bank for informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. has been denied, shall have access to an appeal mechanism with the Managing Director of the Complaints-resolution, Evaluation and Integrity Unit (MD-CEIU) if the requesterAny person or organization that requests for information from AIIB through the appropriate channel via AIIB’s electronic request form, by mail or via email.: (a) demonstrates that the initial request for informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. was submitted in accordance with the required procedures set forth in this Directive; and (b) provides a reasonable argument that: (i) the Bank has violated the PPI by declining to disclose the informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. requested; or (ii) a legitimate interest served by disclosure of informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. covered by an exception to disclosure outweighs the harm arising from the disclosure of such informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format..

4.2   All appeals must be submitted in writing to the MD-CEIU within 60 Working Days after the initial request for information has been denied. Appeals received beyond this 60 Working Day period shall not be considered.

4.3   The MD-CEIU shall recuse themselves in the event of a conflict of interest and be replaced for the purposes of such appeal by an independent public information expert appointed by the President.

4.4   The MD-CEIU (or the independent public information For purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. expert, as the case may be) shall: (a) acknowledge receipt of the request for review not later than five Working DaysFor purposes of the PPI, a working day is one when AIIB’s headquarters are open for business (does not include weekends and AIIB’s official holidays). following such receipt; and (b) recommend to the President not later than 30 Working Days after receipt of the request for review whether or not to disclose the requested information For purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format..

4.5   The President shall issue a final decision to the requesterAny person or organization that requests for information from AIIB through the appropriate channel via AIIB’s electronic request form, by mail or via email. no later than 15 Working DaysFor purposes of the PPI, a working day is one when AIIB’s headquarters are open for business (does not include weekends and AIIB’s official holidays). after receipt of the recommendation from the MD-CEIU (or independent public information expert, as the case may be).

4.6   With respect to initial requests for informationFor purposes of the PPI, information means all information held by AIIB that can be read and communicated physically and electronically in any form or format. that are denied by the Bank but then allowed by the President in whole or in part, the requester’sAny person or organization that requests for information from AIIB through the appropriate channel via AIIB’s electronic request form, by mail or via email. sole remedy shall be receipt of the requested information.

E. AUTHORITY

5.1   The DG COM shall be responsible for the issuance of the Administrative Guidance related to this Directive.